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AI-powered document validation at scale: Reducing admin work by 75%
AI 3 min read
LinkedIn
AI-powered document validation at scale: Reducing admin work by 75%

More and more organisations realise that gathering and validating documents is a real hassle. Scanned PDFs, handwritten reports or spreadsheets in several places is making it almost impossible to keep track or update them. Our client in the construction industry faced the same issue: so we implemented an AI-powered document validation tool.

The problem

A workforce solutions provider in the UK construction industry was managing compliance and documentation for thousands of workers.

This resulted in:

  • 100,000+ documents

  • Over 

    1,000 different document types

  • Files arriving in inconsistent formats, layouts, and quality

Many documents were low-quality scans, poorly structured and demanded hours of manual labor to process. As expected, this resulted in a growing operational burden of manual data extraction, time-consuming validation and high risks of human error. There was one solution: the organisation needed a scalable way to process, validate, and monitor documents efficiently without increasing headcount.

The solution

We designed and implemented an AI-powered document validation pipeline on Microsoft Azure.

The solution combined:

  • Azure Document Intelligence

    OCR and structured data extraction from diverse document formats

  • Azure OpenAI

    Normalisation and interpretation of unstructured data

  • Azure Functions

    Scalable processing pipeline for batch validation and reprocessing

How does it work?

  1. Documents are ingested into the system in various formats (PDFs, scans, images)
  2. OCR extracts raw text and structural elements
  3. AI models identify and normalise key fields
  4. Validation logic checks for: Missing data, Incorrect values, Expired documentation
  5. The system flags issues and triggers alerts for review

The architecture was designed to handle the high document volumes and ongoing revalidation.

The impact

The results were immediate and measurable:

  • 75%+ reduction in administrative workload

  • Automated processing of 

    100,000+ documents

  • Proactive alerts for expired or invalid records

  • Improved compliance and auditability

  • Scalable foundation for future growth

Key takeaways

Most operational bottlenecks are not caused by lack of data. They are caused by data that is unstructured and inconsistent, hence difficult to process. By combining AI with a well-designed pipeline, organisations can turn messy data into reliable, actionable information.

28/05/2026
2026 Work Trend Index by Microsoft – How do we use AI at work?
AI 3 min read
LinkedIn
2026 Work Trend Index by Microsoft – How do we use AI at work?

AI is such a pillar in our lives that we don’t even think about when to use it, because the answer is: always. Microsoft, a frontier in AI engineering and the developer of Microsoft 365 Copilot, a chatbot that can code and solve problems, ran its annual survey. The 2026 Work Trend Index survey is based on data from 20,000 people across 10 countries, along with trillions of anonymised Microsoft 365 productivity signals.

With the idea in mind that AI and agents can expand human potential at work while decreasing cognitive effort, the survey tried to answer one question: how do we use AI exactly?

How do we use AI at work?

According to the survey, employees use AI to lift the ceiling of what they can do, meanwhile leaders decide what humans and AI do, hence shifting the workplace entirely. It’s not only about marketers asking “propose 10 new slogans for me”: 49% of workers use AI to analyse, process and understand new information, make decisions and solve problems.

Only 19% answered that they use it mainly to communicate with supervisors or peers or interpret info for others. 17% already produce outputs, such as documents, while 15% use it to gather information. What used to be Google is a chatbot now. Furthermore, 66% of users said that thanks to AI they spend more time on high-value work.

What does this mean in a work setting? It might mean that the “dead internet” theory came alive: more people copy-paste the received email from their colleagues into Copilot and ask it to respond. Then that colleague does the same thing. It also means that 58% say they’re producing work they couldn’t have a year ago.

Juniors are not necessarily juniors anymore, as they have a 24/7 available professional system to help them out. The learning curve is shorter as they can access every piece of information and are capable of doing work they shouldn’t yet be capable of.

What are the four modes of working with AI?

We can establish four modes of working with AI according to the results.

Delegation:

  • Turning raw data and notes into structured data
  • Pulling, formatting and reporting

Collaboration:

  • Refining a proposal or document through multiple rounds of feedback and prompts
  • Writing a communication where the tone or framing needs to be adjusted through multiple rounds of feedback

Asking:

  • Looking up facts, dates or definitions
  • Reformatting a table or figure
  • Rewriting sentences, checking grammar

Exploration:

  • Probing what agents can do autonomously
  • Trying different prompt strategies
  • Testing whether Copilot can handle new workflows

These modes shows how we think about AI: a companion that supports our work and allows us to focus our cognitive energy on more important tasks.

But if this is all done by AI, what do humans do?

Agents are now used in every industry, but the pattern of adoption varies widely. Software and technology are frontiers, but banking, manufacturing, healthcare, media and even nonprofit firms have adopted some form of agent.

New studies emerge frequently showing that leaning on these tools might negatively affect creativity, problem-solving skills, attention span, memory and critical thinking specifically. We are prone to believe that everything an AI chatbot says must be true. We are convinced that because it gathers information from all around the globe, more information means more accuracy, hence it doesn’t make mistakes.

The most important question is: are companies ready to support employees in using AI and agents in the best way possible, without allowing them to lose their creativity and problem-solving skills? Or: can we learn how to use AI fairly but not over rely on it?

The opportunity is there for every leader and organisation: building a place where agents increase what people can do, where human judgment stays at the center of the work that matters, and where we all have the agency to decide what comes next.

Sources: https://www.microsoft.com/en-us/worklab/work-trend-index/agents-human-agency-and-the-opportunity-for-every-organization#wti2026-modular-nav-shell

https://www.bbc.com/future/article/20260505-how-to-use-ai-without-turning-your-brain-to-mush

https://news.harvard.edu/gazette/story/2025/11/is-ai-dulling-our-minds/

18/05/2026
Case study: Microsoft Power Platform in healthcare
AI 2 min read
LinkedIn
Case study: Microsoft Power Platform in healthcare

As healthcare organisations grow, operational complexity often increases faster than their internal systems can handle. This was the case for a senior care facility in that needed a more scalable and efficient way to manage daily tasks for its social workers. Microsoft Power Platform is an effective tool, but has its limits.

This is where we stepped in: we partnered with the client to redesign and optimise their existing Power Platform-based system.

The problem

The client operates a long-term elderly care facility, providing essential daily support to senior citizens. Their job is key in society so they needed a platform which is based on Microsoft Power Platform and easy enough to maintain, but capable of managing task assignments and client-specific to-do lists for social workers.

  • Task management processes became difficult to oversee and maintain
  • The system relied on hardcoded elements, limiting flexibility
  • Reporting capabilities were limited and fragmented
  • Scaling the solution to support future growth became a challenge

In addition, the client had a strategic goal: to transform their internal system into a product that could be offered to other care facilities. This required a more structured, modular, and easily deployable solution.

The solution

We approached the project with a focus on simplification, scalability, and long-term usability.

First, we conducted a thorough review of the existing system to identify bottlenecks, redundancies, and areas for improvement. Based on these insights, we redesigned the architecture to support a more modular and maintainable structure.

The optimised solution included:

  • Power Platform enhancements

     to streamline task and checklist management

  • Azure SQL integration

     for structured, reliable data storage and improved reporting

  • Azure Logic Apps

     to automate recurring and manual processes

  • Template-based architecture

     to allow easy deployment across different environments

  • Removal of hardcoded dependencies

    , making the system more flexible and easier to maintain

By reorganising the system into a scalable framework, we ensured that it could be customised and extended without increasing complexity.

The impact

The improvements delivered measurable results across operations, adoption, and cost efficiency:

  • 40% reduction in task assignment time

    Social workers can now manage their daily responsibilities more efficiently, reducing administrative overhead.

  • 25% reduction in administrative costs

    Automation and improved tracking reduced the need for manual oversight and coordination.

Beyond these metrics, the most important outcome was qualitative: Social workers gained more time to focus on patient care instead of administrative tasks - and this is priceless.

Key Takeaways

This project highlights a common pattern in digital transformation initiatives:

  • Systems built for immediate needs often struggle to scale over time
  • Complexity increases when flexibility and structure are not designed upfront
  • Automation alone is not enough - architecture and usability are equally critical

By focusing on simplification, modularity, and real user needs, organizations can unlock significantly more value from their existing technology stack.

21/04/2026
AI psychosis – the dark side of AI
AI 4 min read
LinkedIn
AI psychosis – the dark side of AI

AI psychosis, or ChatGPT psychosis, is the emerging risk that psychologists and psychiatrists have discussed recently. AI chatbots became an essential in our daily life: replacing Google search, giving restaurant recommendations or checking the grammar in our business emails. Its biggest pros are availability, 24/7, and if you subscribe, your chat is unlimited.  

Although it doesn’t seem to replace programmers or graphic designers, as we already discussed in our previous article, it does replace one profession: therapists. Good therapists are hard to find; sometimes the waiting list is months long, and their fees are just not affordable for many people. So, as the demand for this profession is enormous, we turned to the only 24/7 available source: AI, most often ChatGPT. 

However, this availability has its dangers: it shook the world when a 16-year-old boy committed suicide, after ChatGPT encouraged his plans. The dark side of AI is getting more noticeable as time goes by. But how does one fall into ChatGPT this deeply, and what can we do to prevent such tragedies? 

How does ChatGPT work? 

ChatGPT or any other chatbots are called large language models (LLM). These are deep learning models to recognise, summarise, translate, predict and generate text, which are naturally designed to follow the human speech patterns. Like any deep learning model, they are trained on massive datasets (training data), working as a statistical prediction machine that tries to predict the next word in the sequence. This fluency in its language is very similar to how humans talk, in results of decades researching natural language processing (NLP) and machine learning (ML). 

Search engines, such as Google use algorithms to match the keywords, LLMs can capture deeper context and can adapt to interpret text, like summarise a PDF, debug code or draft a financial forecast.

These prompted workers to be easily replaced. However, this has not happened with most professions, except for one: mental health professionals. 

AI psychosis, as the new danger - the dark side of AI

AI chatbots are not only accessible at any hour, but they can remember anything we shared, hence referencing previous conversations and topics. This imitates human interactions so well that people started to use chatbots as their therapists. Nonetheless, there is one huge problem with AI: its agreeableness. 

We all have experiences with how supportive and agreeable it is, even when we share our dumbest ideas, it will reply: this is a fantastic idea - and goes on to “reason” why it would be. But if we say it is not a good idea, it will shift to explain why it is not. This support seems very genuine at first and always gives us huge positive feedback - even when the idea itself is as dark as harming ourselves or others.  

Most people would react very differently to a self-harm thought than AI chatbots: worry, shock, and intense “don’t do it” would follow up a conversation like this, but not with an AI chatbot. An AI chatbot would validate, support these ideas and even come up with effective ways to accomplish and act on these urges. 

Not only that, but AI would validate our psychosis if we explained intrusive or paranoid thoughts, saying positive things such as: “you are very observant” and “this is a valid concern”. As it cannot test reality, it completely trusts our delusions. AI models have amplified, validated, or even co-created psychotic symptoms with individuals.

AI psychosis patterns

According to recent psychology concerns pointed out in*** Psychology Today,*** “AI psychosis illustrates a pattern of individuals who become fixated on AI systems, attributing sentience, divine knowledge, romantic feelings, or surveillance capabilities to AI”.

Researchers reference three emerging themes of AI psychosis, not yet clinical diagnoses:

1.     “Messianic missions”: People believe they have uncovered the truth about the world (grandiose delusions).

2.     “God-like AI”: People believe their AI chatbot is a sentient deity (religious or spiritual delusions), thinking that AI chatbots are the voice of God.

3.     “Romantic” or “attachment-based delusions”: People believe the chatbot’s ability to mimic conversation is genuine love (erotomanic delusions).

Source:** Psychology Today**

These all weaken our real, human interactions, relationships and strengthen our reliance on AI chatbots, making this the dark side of AI. Countless hours spent on “talking to ChatGPT” also increase insomnia and other sleeping problems, and we may get detached from reality even more. An endless loop of fuelling our mania, paranoia or hallucinations. 

How to protect people against AI psychosis?

As this trend is very recent, it is a challenge to protect ourselves and others against AI psychosis. OpenAI accounced GPT-5 model, which was supposed to be less sycophantic, meaning a more formal tone instead of being friendly and warm. However, users reported that this model is not friendly enough anymore, hence being useless. We, humans, are looking for real connections, and if the chatbot is not friendly, warm or kind enough, we tend to label it as annoying. There is a fine line between warm and friendly and overly sycophantic, and this golden path is not yet found. 

We need to educate people more and bring awareness to the potential risks and harms, as we do with the extensive use of social media. Both social media and chatbots can lead to loneliness, isolation and withdrawal from human relationships – and these enhance our AI psychosis.

Sources: https://www.psychologytoday.com/us/blog/urban-survival/202507/the-emerging-problem-of-ai-psychosis

https://www.psychologytoday.com/us/blog/the-digital-self/202601/when-thinking-becomes-weightless

https://mental.jmir.org/2025/1/e85799

https://psychiatryonline.org/doi/10.1176/appi.pn.2025.10.10.5

https://www.theguardian.com/commentisfree/2025/oct/28/ai-psychosis-chatgpt-openai-sam-altman

https://theconversation.com/ai-induced-psychosis-the-danger-of-humans-and-machines-hallucinating-together-269850

09/02/2026
The great AI disappointment
AI 5 min read
LinkedIn
The great AI disappointment

written by Erik Bayer, CEO of Peruzzi Solutions

In December 2022, a new era began. OpenAI launched ChatGPT, whose mission was to create “highly autonomous systems that outperform humans.” It received widespread media coverage, everyone started chatting with the chatbot, and old movies such as The Terminator began to feel more like a realistic dystopia rather than science fiction. Microsoft invested in OpenAI as soon as two months after the launch of ChatGPT, and by 2025 they owned a 27% stake in OpenAI Group PBC, with over 800 million weekly active users, emphasizing how big of a success they had hoped AI would become.

Many tech billionaires started envisioning the future of AI and how it would be the biggest innovation since the industrial revolution. However, the world also started to speculate about how AI would replace workers and entire professions. Graphic designers by Midjourney; writers, content writers, and journalists by ChatGPT; academics by DeepSeek; social media and marketing managers by Meta AI; or programmers and software engineers by Claude. But this did not come true. While coding and content creation look very different today, AI is not ready to replace human workers.

AI – doomsday and world domination

We envisioned doomsday, when AI and robots would take over humanity and join forces against the human race, dominating our world. Despite these utopian illusions, it looks like we have reached the limits of AI. In the end, AI chatbots are chatbots: you write prompts, the chatbot breaks them into small pieces called tokens, predicts which token should come next, and then returns the result to you. If you’d like to learn more about how AI actually works, read our previous article: What is AI and how does it really work? A practical guide.

What were the hopes of AI?

AI was supposed to change the world by being very cost-effective through replacing the human workforce, especially programmers whose salaries were continuously increasing the past ten years. Imagine: instead of hiring multiple software developers for an average annual salary of £80,000–£120,000, you could replace them with Claude or ChatGPT for £18 per month. Perhaps you could hire a student part-time as a prompt agent for £25 per hour.

Once you replaced all the software developers, you could move on to making graphic designers redundant, keeping only one junior or student and buying a Midjourney subscription. Then marketers and sales could be replaced by ChatGPT as well, and it would be best to send away customer service representatives too and integrate a chatbot into the webpage. And you’re done! Fast, cost-effective, and you can take out a huge bonus for yourself at the end of the day.

This is exactly what we saw: massive layoffs in IT departments at big tech companies like Zoom or Google, with tens of thousands of software developers of all seniority losing their jobs. These layoffs were to fulfil the expectations of replacing programmers, not because chatbots were actually this effective. In fact, something started to shift. Even though more and more chatbots emerged in recent years, they were not “smarter” or more intelligent in any way than the first ChatGPT. Naturally, they are faster, more accurate, and more precise, but slogans such as “ChatGPT is the third-best coder in the world” were exaggerated - very much so.

The reality and disappointment of AI - Why artificial intelligence won’t replace humans

What AI is really useful for is debugging code, checking wording and grammar, and summarising lengthy documents: and it might replace junior or student programmers, but not seniors. It did, however, keep one promise: to make tech billionaires like Elon Musk, Sam Altman, or Jeff Bezos even richer. Nonetheless, they need to hear the truth: artificial intelligence is overrated, and we have reached its limits. AI will not overtake the world. ChatGPT is perfect for giving you advice on puppy training or recommending attractions while travelling, and Claude can really help you debug your code, but it will not replace professionals.

What’s the truth? According to The Guardian, newspaper readers largely reject AI-generated writing, helping to preserve journalists’ roles, and chatbots often cite fictitious cases. Legal, taxation, and financial advice generated by tools like ChatGPT is frequently inaccurate, meaning jobs in these fields remain safe. Data privacy issues, response quality inconsistencies, and made-up, unreliable citations and sources have also started to surface.

The AI psychosis and data concerns

Beyond this, the most problematic issue has started to emerge: the so-called AI psychosis. More and more people are turning to AI chatbots for emotional support and even developing a form of therapeutic relationship with ChatGPT.

Combined with the aforementioned data privacy issues, this is an even bigger problem than it seems. Not only do these interactions increase loneliness and the lack of personal relationships, but these tech corporations may know even more about our mental health than they ever should. All of this information can be sold to Meta, after which all kinds of advertisements can be targeted at these vulnerable people – starting from pseudoscience and extending to potentially harmful content.

The real future of AI

So, is it still worth funding new AI implementations in your business? Absolutely yes – but we have to be very specific and careful. If you would like to replace your employees with AI, that is far beyond our reach. However, if you’d like to save time by automating file organisation, summarising lengthy documents, automating workflows, or even detecting fraud or defects, AI can be a great help.

Why artificial intelligence won’t replace humans?

Overall, if you have tasks that are repetitive and require speed and accuracy but not creativity, different AI solutions can be effective. Before you start implementing and pouring thousands of pounds or euros into AI projects, Contact us

Key takeaways

  • AI has significantly changed how we work, but it has not replaced human professionals in complex, creative, or high-responsibility roles.
  • Most AI tools have plateaued in intelligence, improving mainly in speed and polish rather than true reasoning or understanding.
  • AI is best suited for supportive and repetitive tasks, such as summarisation, code review, workflow automation, and basic analysis.
  • Overreliance on AI introduces serious risks around data privacy, misinformation, and mental health, especially when used for emotional support or advice.
  • Businesses should adopt AI strategically and cautiously, focusing on efficiency gains rather than workforce replacement.
  • The future of AI lies in augmentation, not domination – helping humans work better, not eliminating them.

Sources:

https://zapier.com/blog/best-ai-chatbot/

https://www.businessinsider.com/fei-fei-li-disappointed-by-extreme-ai-messaging-doomsday-utopia-2025-12

https://techcrunch.com/2026/01/02/in-2026-ai-will-move-from-hype-to-pragmatism/

https://www.pwc.com/us/en/tech-effect/ai-analytics/ai-predictions.html

https://www.ibm.com/think/news/ai-tech-trends-predictions-2026

06/01/2026
What is AI and how does it really work? A practical guide
AI 4 min read
LinkedIn
What is AI and how does it really work? A practical guide

AI has completely shifted the way we think, work, or even talk about our personal issues. From personalised recommendations to automated workflows and tools like ChatGPT, AI has become part of everyday life for millions of people. But here’s the interesting thing: even though everyone uses AI, very few can clearly explain what AI actually is.

Is it a robot? Is it ChatGPT?

But the truth is far simpler and far more exciting.

Artificial Intelligence isn’t just one tool or one system. It’s a continuum of technologies and capabilities that build on top of each other, each offering a new level of intelligence and automation. Whether you’re a business leader, a developer, or simply AI-curious, understanding these layers helps you make better decisions about what your team really needs. In this practical guide, we break down the four stages of AI, when you should use them, and the most important: What is AI and how does it really work?

1. Machine Learning: The foundation of modern AI

Machine Learning (ML) is the foundation of modern AI. It’s not magic, it’s math. ML systems learn patterns from data and use those patterns to make predictions or classifications. For ML, you need a training data, which you “feed into” the ML model, so that it can use those patterns to make predictions in the test data.

At its core, ML works like this:

  1. You feed the system historical data (examples or training data).
  2. The model identifies patterns in that data.
  3. It uses these patterns to predict future outcomes.

Machine learning doesn’t think, it calculates. Its power comes from identifying trends humans might miss across millions of data points.

When to use ML?

A team might need ML if they want to:

  • Predicting equipment failures before they happen
  • Classify large volumes of data, such as customer reviews as positive or negative
  • Forecasting sales for the next quarter
  • Improve accuracy over time

Often, when businesses say “We need AI,” what they really need is a simple but powerful ML model.

2. AI services: Task-specific intelligence built on ML

As ML matured, companies began packaging these models into easy-to-use AI services. These are specialised tools designed to perform one task exceptionally well. These services don’t create new content or act autonomously. They simply execute a task better, faster, and more consistently than humans.

These are still AI, but not the “chat with a robot” type. They’re purpose-built, efficient, and incredibly reliable.

When to use AI services?

You need AI services when:

  • The task is repetitive
  • You need speed at scale
  • You want accuracy, not creativity
  • You’re dealing with structured data or clear rules

Think of them as AI “modules” that plug into workflows to automate one specific thing.

AI innovation pathway from machine learning to automatic or agentic AI

3. Generative AI: The creative leap forward

If Machine Learning is analytical and AI services are functional, then Generative AI (GenAI) is creative. This is the category that brought AI into the mainstream, what we think of when we talk about AI.

Generative AI can produce new content — text, images, videos, audio — based on patterns learned from massive datasets.

How does GenAI work?

GenAI models (like ChatGPT, Claude, or Midjourney) are trained on enormous amounts of data. They learn:

  • How language works
  • How images are structured
  • How styles differ across formats
  • How humans communicate

Once trained, they can generate original content from a simple prompt.

When to use Generative AI?

Teams benefit from GenAI when they want to:

  • Speed up creative work
  • Produce text or visuals at scale
  • Draft documentation or code
  • Brainstorm ideas
  • Automate communication

But here’s the key insight: Not every AI problem needs Generative AI. In many cases, simple ML or task-specific AI services are more efficient, cheaper, and easier to integrate.

4. Autonomous & agentic AI: The tuture of intelligent systems

The next stage in AI evolution is autonomous AI: systems that don’t just follow commands but act independently to achieve goals. This is where AI agents come in.

Agents are AI systems that can:

  • Plan
  • Make decisions
  • Coordinate actions
  • Work with other agents
  • Trigger workflows automatically

Think of them as digital team members that can manage an entire process end-to-end.

When to use agentic AI?

These systems make sense when you need:

  • Full workflow automation
  • Multi-step processes handled without supervision
  • AI that can collaborate across tools and data sources

It’s the most advanced form of AI, but it’s not always necessary. Most companies will reach this stage gradually, after building strong ML + GenAI foundations.

What does your team actually need?

This is the most important question, and the one most businesses answer incorrectly. Companies often say: “We need AI.” But “AI” is broad. The real question is: Which level of AI solves your problem? Maybe you need a simple Machine Learning model. Maybe you need a single AI service. Maybe you need Generative AI for creative tasks. Or maybe you’re ready for full autonomous agents.

Understanding the difference helps you to spend smarter, implement faster, set realistic expectations, choose the right tool, and avoid over-engineering.

Most importantly, it ensures AI genuinely creates value instead of becoming yet another shiny experiment.

Key takeaways

Artificial Intelligence is not one thing. It’s an evolving landscape with multiple layers from basic prediction systems to creative tools to autonomous agents. Each layer has its role, its strengths, and its ideal use cases Whether you’re modernising internal processes, automating search and qualification tasks, or exploring new digital capabilities, clarity is your biggest advantage.

04/12/2025
What’s really blocking your AI adoption?
AI 2 min read
LinkedIn
What’s really blocking your AI adoption?

A few weeks ago we asked the question on our LinkedIn page: What’s blocking your AI adoption? 

Amongst the poll results, one stood out the most, so let’s talk about the elephant in the room: Cost and ROI uncertainty.

For many teams, it’s not that they don’t believe in AI. They’ve seen the demos, tried ChatGPT or even use it on a daily basis, or maybe even piloted a tool or two. Each industry has its own AI-powered tools, such as writing texts, reviewing codes or do complicated calculations. The real blocker is this nagging question:

“If we invest in AI… will it actually pay off?”

And that’s a completely valid concern.

Destroy the illusion of AI sounding expensive 

Most AI conversations start with big promises:

·       “Automate your workflows!”

·       “10x your productivity!”

·       “Unlock new insights!”

All great in theory. But when it comes to budget discussions, leadership wants numbers, not slogans:

·       How much will it cost per month?

·       How many hours will it actually save?

·       When will we see a return?

Because many AI projects start as “experiments,” they’re not framed with clear success metrics. That makes AI feel like a nice-to-have innovation project, not a strategic investment.

Hidden costs = hesitation

Teams aren’t just afraid of license fees. They worry about the hidden costs:

·       Time needed to implement and integrate tools.

·       Training employees to use them effectively.

·       The risk of choosing the wrong solution and starting over in 6 months.

Without clarity, AI becomes a perceived cost center instead of a value generator.

The ROI problem: you can’t improve what you don’t measure

A lot of AI usage today is ad hoc: someone in marketing uses ChatGPT, someone in sales drafts emails with AI, someone in operations experiments with automation.

Useful? Yes. Measurable? Rarely.

To reduce ROI uncertainty, teams need to move from random acts of AI to intentional AI use cases:

·       “We want to reduce time spent on X by 30%.”

·       “We want to cut manual reporting effort from 10 hours/week to 3 hours/week.”

·       “We want to increase tender/lead qualification accuracy by Y%.”

Once you define that, suddenly AI ROI is no longer abstract. You can compare before vs. after.

How to unblock yourself

If cost and ROI uncertainty are holding you back, try this approach:

1.     Start small and specific Pick one painful, repetitive process (e.g. tender discovery, reporting, email drafting). Don’t “do AI everywhere”, do it somewhere meaningful.

2.     Put numbers on the pain How many hours per week are spent on this task? What’s the approximate hourly cost? That’s your baseline.

3.     Run a time-boxed pilot Test an AI tool for 4–8 weeks with a small group. Measure time saved, quality improvements, or error reduction.

4.     Translate results into money If your team saves 10 hours/week, what does that equal in salary cost or freed-up capacity? That’s your business case.

5.     Decide with data, not fear At that point, AI investment is no longer a leap of faith – it’s a decision backed by numbers.

Key takeaways

The biggest blocker to AI adoption often isn’t the technology – it’s uncertainty. Once you define a clear use case, measure the impact, and translate it into ROI, the conversation shifts from:

“Can we afford AI?” to “Can we afford not to use it?”

10/11/2025
Case Study: Building an AI system to qualify EU tenders
AI 4 min read
LinkedIn
Case Study: Building an AI system to qualify EU tenders

In today’s competitive procurement landscape, identifying the right opportunities fast can make or break a business’s growth strategy. For small to mid-sized companies across Europe, monitoring hundreds of procurement portals manually is both time-consuming and inefficient.

Bidbot, a startup focused on EU tender qualification, approached Peruzzi Solutions with a clear mission to create a scalable, AI-powered platform that automatically discovers and ranks public tenders based on their relevance to each user’s business profile. This is an AI development case study.

Our team delivered a fully functional Proof of Concept (PoC) in just one month, laying the foundations for an intelligent, self-improving system that’s helping companies save time and win more public contracts.

The problem

Public tenders in the EU are published daily on multiple platforms, including the official Tenders Electronic Daily (TED). Each listing includes long technical descriptions, inconsistent formats, and complex metadata.

For Bidbot’s target users - busy business development teams - the process of manually sorting through these tenders was overwhelming, hence, creating a problem.

The key challenge:

  • Automate tender discovery and filtering, so users receive only the most relevant opportunities.
  • Reduce noise, ensuring that results align with company size, sector, and region.
  • Deliver insights fast, through a modern, user-friendly interface.

The solution

At Peruzzi Solutions, we always start with a focused Proof of Concept to provide a quick solution. For Bidbot, we followed a structured approach:

1. Data Collection & Structuring

We built a robust data pipeline to scrape, clean, and structure data from TED (Tenders Electronic Daily). This included automated normalization of tender metadata and multilingual processing across EU member states.

2. AI-Powered Relevance Ranking

Using LangChain and FastAPI, we developed a modular relevance ranking engine. The model combines AI prompts and heuristics to evaluate tenders based on criteria such as sector, region, and buyer profile.

This ensured that each user receives a personalized feed of high-relevance tenders instead of a generic list.

3. End-to-End Platform Build

We delivered a complete web-based platform, built with Vue.jsASP.NET, and Microsoft SQL Server, featuring:

  • Secure user onboarding and authentication
  • Subscription and notification flows
  • Custom dashboards and daily digests
  • Feedback collection for continuous AI refinement

Within four weeks, Bidbot had an operational product ready for pilot testing, not just a prototype.

The system’s architecture allows new tenders to be automatically processed, scored, and ranked in real time. Users receive curated tender suggestions daily, while the AI model continues to learn from user feedback to refine its matching accuracy.

This dynamic feedback loop means the platform gets smarter over time - a core design principle in all Peruzzi AI builds.

The impact

Efficiency: The impact was noticeable: Bidbot’s users now spend 70% less time filtering through irrelevant tenders, focusing instead on opportunities that truly matter to them.

Scalability: The system was designed with scalability in mind. Its modular architecture allows for future integration of:

  • Sector-specific AI models
  • Advanced analytics and reporting tools
  • Custom recommendation engines for private sector tenders

User Experience: The interface is built for non-technical users — fast, clean, and intuitive — enabling legal, procurement, and sales teams to benefit without additional training.

06/10/2025
Case study: A data engineering pricing solution
Data Engineering 4 min read
LinkedIn
Case study: A data engineering pricing solution

A leading insurance company faced challenges with a legacy pricing and risk analysis system that was rigid, error-prone, and slow to adapt. Most pricing logic was embedded in the database layer, making updates cumbersome and hindering timely business decisions.

Peruzzi Solutions implemented a data engineering pricing solutions, enabling the company to dynamically configure pricing rules, streamline workflows, and accelerate time-to-market for new contracts.

Client background

The client is a major insurance provider with complex pricing and contract modeling needs. Their legacy system required manual database code changes for any updates, creating operational bottlenecks and slowing decision-making.

The problem

  • Inflexible legacy system: Hard-coded pricing rules made changes slow and risky.
  • Operational inefficiencies: Manual updates led to errors and delays.
  • Limited agility: Slow reaction to market changes hindered strategic decisions.

The company needed a flexible, scalable, and automated solution to modernise pricing workflows and support faster data-driven decision-making.

The solution

To modernise the client’s pricing and risk analysis system, we implemented a data engineering-driven solution that combined flexibility, automation, and scalability:

  • Dynamic rules engine: Developed a centralised library that enables actuaries and risk modellers to create, modify, and manage pricing structures dynamically, completely eliminating the need for manual code changes.
  • Data integration & transformation: Ingested both structured and unstructured data into Azure SQL Database and Azure Blob Storage, with automated ETL pipelines ensuring that pricing models always work with clean, up-to-date, and consistent data.
  • Scalable & automated architecture: Deployed containerised workloads on Azure Kubernetes Services for elastic scaling, and used Azure Functions and Logic Apps to automate workflows, orchestrate data processes, and schedule recurring tasks efficiently.
  • Future-ready AI integration: Incorporated Azure Cognitive Services to support potential AI-driven enhancements, enabling advanced analytics and intelligent pricing insights as the system evolves.

The impact

Operational efficiency: The biggest impact was that we streamlined contract modelling and pricing workflows, eliminating manual bottlenecks.

Faster time-to-market: Dynamic rule adjustments allow launch of new contracts without code changes.

Empowered teams: Actuaries and risk modellers can quickly test and iterate pricing models.

Scalable & maintainable: Modern architecture supports growing data volumes and business needs.

Conclusion

This project demonstrates how a data engineering pricing solution can transform legacy financial systems into flexible, scalable, and efficient platforms. By modernising their pricing and risk analysis workflow, the client gained agility, reduced errors, and accelerated business decisions, proving that data engineering is a direct driver of business value.

21/08/2025